Designs by Lolita is a participant in the Privacy Shield program developed by the U.S. Department of Commerce and the European Commission and Swiss Administration. We have certified that we adhere to the Privacy Shield Principles with regard to our use of certain personal data. For more information about the Privacy Shield Principles and certification process, please visit the U.S. Department of Commerce's Privacy Shield Web site at https://www.privacyshield.gov. This Policy applies to all personal data transmissions from Designs by Lolita operations in EU countries to the United States. This includes transmission of data over phone lines, computer lines, and in hard copy, and includes such material as payroll records, telephone records, business information, club membership information, performance evaluations, and any material that identifies a particular individual employee or customer.
The use of EU personal data will include global enterprise headcount reporting, statistical analysis, compensation planning and related transactions, career development, staffing, international personal security issues, internal investigations ethics investigations, law enforcement inquiries, U.S. Government agency inquiries, business planning and reporting and mergers, acquisitions and divestitures.
Designs by Lolita has adopted the seven Privacy Shield Principles of notice, choice, onward transfer (transfer to third parties), access, security, data integrity and enforcement with respect to personal data to be transferred to the U.S. from Designs by Lolita operations in the EU.
Notice - Designs by Lolita will notify employees and customers in the EU about the purposes for which personal data will be collected and used. Information will be provided on how employees and customers can contact Designs by Lolita with inquiries or complaints regarding personal data. Designs by Lolita will give notice to employees and customers regarding third parties to which it discloses the information, and restrictions that limit the information's use and disclosure. In certain situations, data is "anonymized" so that the names of the data subjects are not known by data processors within Designs by Lolita. In these cases, data subjects do not need to be notified.
Choice - Prior to releasing personal data to a third party, Designs by Lolita will give an individual employee or customer the opportunity to choose whether their personal data is disclosed to that third party or used for a purpose incompatible with the purpose for which it was originally collected or subsequently authorized by that individual. For sensitive data, an affirmative choice will be given to the employee or customer if the personal data is to be disclosed to a third party or used for a purpose other than its original purpose or the purposes authorized subsequently by the individual.
Onward transfer - (transfer to third parties) - Prior to disclosing personal data to a third party, Designs by Lolita will apply the notice and choice principles, enumerated above. Designs by Lolita will commit to ensuring that the third party keeper of personal data also subscribes to the Privacy Shield Principles or any other EU adequacy finding. Designs by Lolita will also enter into a written agreement with such third party requiring that the third party provide at least the same level of personal data protection as is maintained by Designs by Lolita.
Access - Employees and customers covered under this policy will have access to personal information about them that Designs by Lolita holds and will be able to correct, amend or delete information if it is inaccurate (the exception is when the burden or expense of providing access would be disproportionate to the risks of the individual privacy in the case in question or the rights of persons other than the individual would be violated.) You can correct, update or delete inaccuracies by contacting Designs by Lolita's Director of Human Resources at 1-800-436-3726, or email us.
Security - Designs by Lolita will take reasonable precautions to protect personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction.
Data Integrity - Personal data kept by Designs by Lolita will be relevant for the purposes for which it is to be used. Designs by Lolita will take reasonable steps to ensure that the data is reliable and that it is applied to its intended use. Designs by Lolita will also ensure that the information is accurate, complete and correct.
Enforcement - Designs by Lolita is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC). To ensure compliance with these Privacy Shield Principles, Designs by Lolita will:
The Designs by Lolita Human Resources and Legal Departments will be the internal mechanism for ensuring compliance with the Privacy Shield Principles and facilitating the independent recourse mechanism referenced in the "Enforcement" section above.
Access to personally identifiable personal data of EU employees and customers will be to a limited number of users on a need to know basis.
European Union - The European Union ("EU") consists of 28 independent sovereign states: Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom.
Personal Data - (for the purposes of this policy) - Any personal information relating to an identified or identifiable natural person who is a Designs by Lolita employee or customer and who can be identified, directly or indirectly, in particular by a reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity.
Sensitive Data - Sensitive data is data that pertains to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, income records, health, sexual orientation or alleged commission of any offense. This data may not be transferred to a third party unless an individual gives explicit consent.
Questions regarding the transmission of personal data from the European Union (EU) to the United States or any other non-EU location, or any further transmission of the personal data once received in the United States, should be referred to the Director of Human Resources at Designs by Lolita. That individual is responsible for maintaining this document.
Designs by Lolita must annually, in writing, certify to the Department of Commerce that it agrees to adhere to the Privacy Shield Principles.
Designs by Lolita
225 Windsor Drive
Itasca, IL 60143
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